Executive Assistant / Group Operations Assistant

Chicago, IL

REX Engineering Group is seeking a self-motivated and experienced Executive Assistant / Group Operations Assistant to join our Structural Engineering team in Naperville/Chicago. Candidate will work within a team of engineers in a high functioning support role, assisting the executive leadership as well as the entire group, in a variety of functions ranging from individual support to project support to general operations support.

Excellent oral and written communication skills, as well as strong organizational skills are required. REX is a diverse firm with diverse offerings – there are opportunities to potentially expand the role beyond the minimum requirements here, based on candidate interest level and abilities.

Position Responsibilities

– Supports executive team, as well as entire group

– Assists with office operations, including scheduling meetings, managing calendars, filtering/organizing emails and calls, maintaining general office functionality and equipment

– Assists with projects, including assisting Project Managers with writing and organizing proposals, writing letters and other project documents, and coordinating document control

– Assists with business development, including interfacing with CRM software; includes interfacing with clients

– Support of accounting and finance team, tracking expenses and receipts, coordination of project setup and cost tracking

– General coordination efforts with respect to the entire group


Minimum Requirements

– 2+ years experience working within a group environment in a supportive role

– High school degree minimum; Bachelors degree a plus

– Familiarity with Microsoft Office software

–Experience in engineering or construction related fields a plus

– Familiarity with CRM (Customer Relationship Management) software a plus

– Excellent organization and time management skills

– Excellent verbal and written communication skills

– Experience writing and editing specifications, proposals, and transmittals a plus

About REX

REX Engineering Group is a fast-growing company, looking for individuals who want to lead and help shape our firm. REX provides Structural engineering out of our Naperville/Chicago office, MEP engineering out of our Los Angeles Office, and Construction Services out of our Chicago, Charlotte, and Orlando offices. We’re working to expand our services and capabilities in these and other markets. We place primary importance on collaborating together and with our clients, focusing on building relationships as we provide the highest level of service to our clients and our projects. We empower our people, and work with them to develop opportunities to enrich their careers.